Y4.com, Inc.” (hereinafter referred to as “the Company”), in conducting its healthcare service business and IoT device sales business (hereinafter referred to as “the Company”) may acquire and store personal information in order to provide better services.
As a company that handles personal information, we will faithfully handle the personal information we collect and retain as follows.
1.Acquisition, use, and provision of personal information
We will specify the purpose of use of personal information within the scope of our business activities. The Company shall specify the purpose of use of personal information within the scope of its business activities, and shall acquire, use, and provide personal information in a fair and appropriate manner to the extent necessary to achieve that purpose.
In addition, we will take measures to ensure that the acquired personal information will not be used for any other purpose.
2.Compliance with laws and norms
We will comply with laws and regulations regarding personal information, as well as related laws and regulations, guidelines issued by competent authorities, and norms issued by organizations to which we belong.
3.Appropriate management of personal information
The Company will strictly store and manage the personal information provided to us, and will not allow unauthorized access to personal information. We will also take necessary and appropriate safety control measures and measures to prevent unauthorized access to personal information and loss or damage of personal information. We will take necessary and appropriate safety control measures and corrective actions to prevent unauthorized access to, loss of, or damage to personal information.
4.Inquiries and complaints regarding personal information protection
The Company has established a contact point to handle complaints and consultations regarding the handling of personal information. The contact point will respond in good faith.
5.Continuous improvement of the personal information protection management system
The Company will periodically check and audit the operation of the personal information protection management system, and continuously improve the personal information protection management system based on these results.
Date of establishment: February 1, 2021
Representative Director Yukinao Ajima
Ceres Akasakamon Building 4F, 3-1-10 Maizuru, Chuo-ku, Fukuoka, 810-0073 Japan
Personal Information Office, Y4.com Inc.
Handling of Personal Information
●Name of the entity handling personal information
●Purpose of use of personal information
The purposes of use of personal information handled by the Company in the course of its business activities are as follows
(1) Personal information subject to disclosure
Type of personal information Purpose of use
Business partner information For business management, communication, billing, and payment management
Employee information To be used for operations related to employee management (business, labor, and personnel management operations, payroll-related operations, welfare operations, company PR operations, etc.) Recruitment Applicant Information To be used for operations related to recruitment (provision of information on recruitment, decisions on whether to hire, contact regarding recruitment operations, etc.)
Retiree information To communicate with retired employees and to respond to inquiries from retired employees
Product purchaser information To manage the shipment of products.
Inquiry information To respond to inquiries To send materials such as estimates
Information on the individual and their representative (when requesting disclosure, etc.) To respond to requests for disclosure, etc.
●Personal information not disclosed
●Entrustment of personal information
The Company may outsource the handling of personal information. In this case, the Company will select a subcontractor that has sufficient information management, and will endeavor to supervise the subcontractor as necessary and appropriate to ensure that the subcontractor handles the information in the same manner as the Company.
●Contact for inquiries about personal information
If you have any complaints, consultations, or inquiries regarding the handling of personal information, please contact the following [Inquiries and complaints regarding the handling of personal information and other policies].
●The name of the authorized personal information protection organization to which the company belongs and the contact point for the resolution of complaints
●Voluntary provision of personal information
However, failure to provide such information may result in inconveniences such as not being able to provide appropriate services or products, not being able to respond to inquiries, or not being able to perform appropriate labor management.
●Procedures for disclosure, etc.
The Company will promptly respond to requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, deletion, and suspension of provision to third parties) from the individual concerned. The Company will respond to requests for disclosure, etc. (notification of purpose of use, disclosure, correction of content, addition or deletion, cessation of use, deletion, and cessation of provision to third parties) made by the individual concerned within a reasonable period of time and to a reasonable extent after confirming that the requesting party is the individual concerned or his/her representative.
●Method and contact for receiving requests for disclosure, etc.
If you wish to make a request for disclosure, etc. of personal information subject to disclosure, please contact the following contact point. Please fill out the form and send it to us with a document that confirms that you are the person in question or your representative (a copy of your driver's license, resident card, or health insurance card), and if you are a representative, a letter of attorney. If you are a proxy, please send us a letter of attorney. If you are a proxy, please send us a letter of attorney. If you wish to request notification of the purpose of use or disclosure of retained personal data, please include a 500 yen postal money order as an administrative fee.
We will respond to your request in writing after confirming your identity (or that of your representative). Please note that we may not be able to respond to requests for disclosure, etc. that do not follow this method.
【Inquiries and complaints regarding the handling of personal information and other policies】
Personal Information Protection Manager: Representative Director
Address: Ceres Akasakamon Building 4F, 3-1-10 Maizuru, Chuo-ku, Fukuoka 810-0073, Japan
Y4.com Corporation Personal Information Office
E-mail: [email protected]